Ordering Online
Ordering by Mail
Ordering in Person
Fees per Transcript


About Transcripts

A transcript is a certified copy of a student’s permanent academic record. It contains confidential information and cannot be released without the student’s signed, specific request.

Transcript requests are usually processed within 1-3 business days of receipt provided the student's accounts with the college are paid to date; requests received after 1 p.m. CST will be processed no sooner than the following business day

Ordering Transcripts Online

Southwestern College has authorized the National Student Clearinghouse to provide transcript ordering via the Web. You can order transcripts using any major credit card. Your card will only be charged after your order has been completed.

There are two ways to order an official transcript(s) online: 

  1. If you know your username and password, log on to Self Service, click on the Records Request link under Students, then click on Order or Track a Transcript.  
  2. Alternatively, you can go directly to the Clearinghouse secure site (

The site will walk you through placing your order, including delivery options and fees. You can order as many transcripts as you like in a single session. A processing fee will be charged per transcript. Order updates will be emailed to you. You can also track your order online.

Ordering Transcripts via Mail

Please submit a completed transcript request form (you must have Adobe Acrobat Reader in order to open this file, available here if needed) or submit your request in letter form with the following information:  

  1. Current name and any other names used on records
  2. Current address and phone number
  3. Date of birth
  4. Social security number
  5. Dates of attendance
  6. Number of transcripts needed and where they are to be sent
  7. Check or money order (payable to Southwestern College)
  8. Signature and date of request

Send All Requests To:
Registrar’s Office
Southwestern College
100 College Street
Winfield, KS  67156

Ordering Transcripts In Person

(cash, check, and credit card payments accepted)

Pick-up transcript service is available from 8:00AM - 4:30PM, except during the weeks of registration. No one else, including a spouse or parent, can pick up your transcript without written permission from you.

NOTE:  Transcripts mailed/given to the student are stamped "Issued to Student."  Some institutions will not accept such transcripts.


(per transcript)

Mail: $7.00
Electronic Delivery: $7.00
(note: electronic delivery through National Student Clearinghouse secure network to other educational institutions only)
Fax & Mail: $10.00
FedEx Overnight: $25.00
(note: overnight requests must be submitted before 11am CST. Some geographic locations are not supported by overnight service.)

St. John’s College

To request a transcript from the now-closed St. John’s College (Winfield, KS)
The transcripts of students who attended St. John’s College can be requested from this address:

St. John’s Registrar
Concordia University
800 N. Columbia
Seward, NE 68434

Telephone: (402) 643-3651
Fax: (402) 643-3519